Privacy policy.//
Last updated: 27 September 2026
Itenium BV values the protection of personal data. This privacy notice explains which personal data we process, why we process it and which rights you have.
1. Who is responsible?
2. Which personal data do we process?
- name and contact details;
- professional information such as job title, employer, experience and skills;
- CV, availability and information relevant to an application or assignment;
- communications with Itenium;
- information relating to customers, suppliers and other business relationships;
- information submitted through our website or forms;
- technical information relating to the use of our website, such as IP address, browser type and pages visited (see also our Cookie Policy).
3. Why do we process personal data?
| Purpose | Legal basis |
|---|---|
| Handle job applications | Steps prior to entering into a contract, at your request |
| Identify and contact candidates for relevant vacancies or assignments | Legitimate interest in finding suitable profiles |
| Present candidates to a specific customer | Consent, asked for each presentation |
| Keep your details in our talent pool | Consent |
| Manage customer, supplier and other business relationships | Contract, or legitimate interest for contacts at a business relation |
| Respond to questions submitted through our website or other channels | Legitimate interest in answering your question |
| Prepare, perform and administer agreements | Contract |
| Comply with legal, tax and administrative obligations | Legal obligation |
| Protect our systems, website and services | Legitimate interest in securing our systems |
4. Where do we obtain your data?
-
directly from you;
-
from your employer, customer or another intermediary involved;
-
from professional networks and publicly available sources, such as LinkedIn, job boards and professional profiles you have made public, in the context of targeted recruitment activities;
-
from customers or partners where necessary for a specific assignment or business relationship.
5. With whom do we share personal data?
- authorised Itenium employees;
- a specific customer or partner in connection with an agreed candidate presentation;
- IT, cloud, recruitment, payroll and other service providers;
- accountants, professional advisers and other support providers;
- competent public authorities where legally required.
6. Processing outside the European Economic Area
Certain software providers, service providers or support partners may process personal data outside the European Economic Area or may have access to it from outside the EEA.
Where this occurs, we apply the legally required safeguards, such as an adequacy decision, Standard Contractual Clauses or other applicable protection measures.
7. How do we protect personal data?
We take appropriate technical and organisational measures, including access controls on a need-to-know basis, appropriate security measures and, where relevant, encryption.
If a data breach is likely to result in a high risk to your rights and freedoms, we inform you without undue delay.
8. How long do we retain personal data?
We retain personal data no longer than necessary for the purpose for which it is processed, taking into account statutory retention requirements and the possible need to establish, exercise or defend legal rights.
As an internal guideline:
- closed recruitment files are generally cleaned up within six months;
- data in an optional talent pool is generally used for a maximum of twenty-four months without renewed confirmation;
- sourcing profiles without meaningful follow-up are generally deleted or restricted within twelve months;
- ordinary website enquiries are generally retained for a maximum of twelve months after completion;
- information subject to statutory tax or accounting requirements is retained for the applicable legal period.
9. Your rights
Subject to the applicable legal conditions, you may have the right to:
- obtain information and access your personal data;
- correct inaccurate personal data;
- request deletion;
- request restriction of processing;
- object to processing based on our legitimate interest, and at any time to direct marketing;
- receive or transfer your data in certain circumstances;
- withdraw consent at any time where processing is based on consent.
Right to object: where we process your data based on our legitimate interest (for example when we contact you as a potential candidate), you can object at any time. We will then stop that processing and only keep what is needed to avoid contacting you again.
Requests can be submitted to info@itenium.be.
We respond within one month. For complex or numerous requests, this may be extended by two months; we will inform you of this within the first month.
10. Cookies
For information about cookies and similar technologies, please refer to our separate Cookie Policy and the cookie settings available on our website.
Information submitted through a contact or application form is not automatically used for newsletters or other marketing campaigns.
11. Complaints
You have the right to lodge a complaint with the Belgian Data Protection Authority:
Data Protection Authority
Rue de la Presse 35 / Drukpersstraat 35
1000 Brussels
Belgium
contact@apd-gba.be
www.dataprotectionauthority.be
12. Changes
We may update this privacy notice when our processing activities or legal obligations change. The current version will always be published on our website.